Utilization rate
Billable hours logged against available hours, per person or per team, for any period you choose.
Feature
Project management software with time tracking that knows where every project stands.
Gantt, team assignments, deadlines and time logged per project, on the same platform as the client, their tickets and their invoices, not in a separate project management tool.
Six phases, each with a date.
Every phase change is recorded with a date, so material-gathering time, development time and total duration are calculated automatically, not just the day the project was delivered.
01
Signed
The contract is signed and the project clock starts.
02
Gathering materials
Collecting copy, images and details from the client.
03
Ready for development
The brief is complete and the team can start.
04
Development
Active work on the project, with time logged per assignment.
05
Client review
The client sees the result and comments on it.
06
Delivery
The project closes and moves into the invoicing flow.
Type, status, priority: on every project.
A development project doesn’t look like a design project, and the system tells them apart from the start.
Type (examples)
- E-shop
- Brochure website
- Custom
- Mobile app
- Support
Design
- Logo
- Brand identity
- Graphic design services
- Video
- Mockup
Status
- Not started
- In progress
- Waiting on us
- Waiting on client
- Frozen
- Completed
- Canceled
Priority
- High
- Medium
- Low
The budget is compared with actual time, automatically.
Every project has a budget. The system compares that budget with the cost of the time actually logged on the project (its own time plus the time of the tickets that belong to it) and works out the margin that is left, with no spreadsheet kept on the side.
How busy the team will be over the next four weeks.
Before you say “yes” to a new project, the question isn’t only whether the team wants it. It’s whether it fits. Three numbers answer that, without opening a separate spreadsheet.
Capacity forecast
Available versus already committed hours per team over the next four weeks, so you know whether a new project fits before you take it on.
Team revenue
Billable hours times the team’s hourly rate: what the team earns in money, not just in hours.
Which project is at risk, before it runs late.
Every active project has a schedule status calculated from its real data, not from a manager’s hunch.
- On track / At risk / Urgent / Overdue
- Four statuses calculated from the hours estimated against the hours actually logged on each project, at any moment.
- Workload per member
- Light, moderate, heavy or overloaded: every team member has their own workload status, so a new assignment is never made blind.
A manager can also try out scenarios: with this many people and this many hours a day, when does the project finish? The tool calculates an estimated date from the hours remaining. Useful for “what if we added a person?”, not a delivery guarantee.
Time is more than a number at the end of the month.
A PDF of time per client goes out filtered by period, billable or not, and employee, ready to send or file, without rebuilding it in a spreadsheet every time. Internally, a weekly report compares expected with actual hours per person, properly subtracting leave and Greek public holidays, so an employee on leave doesn’t look as if they skipped work, and so a team lead sees only their own team, not the whole company.
Project management FAQ.
Does the time spent on a client’s tickets count toward the cost of their projects?
Yes. A project’s cost is calculated from its own time AND the time of every ticket that belongs to it, not only the time logged directly on the project.
How do I know which project is at risk of running late?
Every active project has a schedule status calculated automatically from the hours estimated against the hours actually logged, not from someone’s gut feeling.
Is the capacity forecast an exact delivery date?
No. It is an estimate based on a simple rule of hours per active project: useful for telling whether a team can fit new work, not a guarantee of a specific date.
Next step
Let’s design your CRM.
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